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ASA Publishes Sample Staffing Agreement Amendment for Remote Work Arrangements

In light of the novel Coronavirus, staffing clients are allowing or directing temporary workers to work from home or at locations away from the clients’ places of business. To help staffing firms memorialize the parties’ respective responsibilities in such arrangements, ASA has published a sample Amendment to Staffing Agreement—Remote Work Arrangements.

Drafted with the assistance of Jason B. Klimpl, Esq., and Andrew P. Yacyshyn, Esq., of Tannenbaum Helpern Syracuse & Hirschtritt LLP, the amendment is intended for use where a written contract with the client already exists. Staffing firms should review the sample amendment with their legal counsel and modify it accordingly.

Form I-9 Compliance Amid Global Pandemic

Many employers have been instituting “work from home” policies where possible during the COVID-19 outbreak, and they have made inquiries about whether U.S. Immigration and Customs Enforcement has provided any guidance on adjusting the requirements relating to the Form I-9 during this unusual time.

A letter has been sent to ICE asking for leniency, but there has been no official response yet. In reviewing how ICE handled other prior crises (e.g., Sept. 11 and Hurricane Katrina), attorneys can anticipate certain determinations.

With regard to the timely completion of the Form I-9, employers should document any change in business operations due to the COVID-19 crisis and recognize that if a business is closed on a specific day, that is not a business day for purposes of counting the timely completion of Form I-9.

If business continues to operate with many employees working from home, there would still need to be a timely completion of the Form I-9, and original documents would need to be reviewed. Employers may rely on “designated authorized representatives” to act on their behalf. An employer remains liable for Form I-9 compliance, even when forms are completed by designated representatives.